General Duties
As a project assistant, your role is crucial in ensuring the success of a project. Your duties may vary depending on the project and the organization you work for, but some general responsibilities include:
1. Administrative Support: Responsible for providing administrative support to the project team. This may include scheduling meetings, preparing reports, and maintaining project files.
2. Communication: The primary point of contact for the project team and stakeholders. You will need to communicate project updates, deadlines, and other important information to ensure everyone is on the same page.
3.Coordination: Responsible for coordinating project activities and ensuring that everyone is working towards the same goals. This may involve scheduling tasks, delegating responsibilities, and monitoring progress.
5. Documentation: Responsible for documenting project activities, including meeting minutes, project plans, and progress reports.
6. Organized, detail-oriented, and able to work well under pressure.
7. Have excellent communication skills and be able to work effectively with a team.
Detailed Duties
As a project assistant, your role is vital in coordinating and facilitating the smooth execution of projects.
1. You will be expected to continually liaise with stakeholders, monitor project timelines, manage documentation and budgetary requirements, assist in preparing reports on project progress, and handle any day-to-day administrative tasks necessary for the efficient functioning of the team.
2. Well-organized, proactive, and resourceful, you must also possess excellent interpersonal skills to foster a positive work environment for all team members.
3.Have strong communication and negotiation abilities.
4. An acute attention to detail is required given the financial implications that can arise from errors or discrepancies in tracking expenses or invoicing.
5. Ultimately, as a project assistant, your diligence and attentiveness play an instrumental part in ensuring that projects are completed on time and within budget
Professional License Eligibility
social worker license is a plus.
Skills
1.Strong communication skills, the ability to motivate team members, and the ability to make difficult decisions.
2. Highly organized and able to manage multiple tasks simultaneously. This includes creating and maintaining project schedules, tracking progress, and ensuring that deadlines are met.
3. The ability to think critically, analyze data, and make informed decisions.
4. Must be able to manage time effectively, ensuring that all tasks are completed on schedule. This requires the ability to prioritize tasks, delegate responsibilities, and manage resources efficiently.
5. Strong understanding of the technical aspects of the project. This includes knowledge of the tools and technologies being used, as well as an understanding of the project's goals and objectives.
Education
Completed a degree in social work, community development, or any relevant field
Experience
with or without experience
Responsibility
As a project assistant, you will be responsible for supporting the project manager in various tasks. Your duties may include but are not limited to:
1. Responsible for organizing and maintaining project files, scheduling meetings, and taking minutes during meetings.
2. The point of contact for team members and stakeholders, ensuring that everyone is informed of project updates and changes.
3. Assist the project head in creating and managing the project budget, tracking expenses, and ensuring that the project stays within budget.
5. Responsible for ensuring that all project deliverables meet the required quality standards.