1. Facilitate payment requests through SAP.
2. Accurately tracks and monitors job orders and submission of billing documents to ensure timely payment of contractors and service/goods providers.
3. Ensure completeness of documents prior to submission of payment and rectification requests to concerned departments.
4. Requests for purchase order for unit rectification works, janitorial services, office supplies, equipment and furniture.
5. Request for release of budget for project expense.
6. Provide regular expense reports.
7. Coordinate billing and project/unit concerns with Project Officers/Heads and concerned Departments.
8. Assist site-based team members in their concerns / requirements such as MyHR, memo routing, follow-up of approvals, software and network connectivity to I.T. Department
9. Coordinates / schedule meetings, travel, and trainings of the department.
10. Ensures that the office supplies and quantities match the needs of the department in order to avoid emergency procurement orders, as well as personal stockpiling, stock shortages, and surplus stock of unnecessary items.
11. Maintain the online record system.
12. Other tasks to be assigned from time to time.
n/a
Good oral and written communication skills;
Advance knowledge in MS Excel.
Preferably with experience in SAP implementation and troubleshooting.
Must be a graduate of Accountancy, Business Administration/Management, Financial Management, or its equivalent from a reputable college or university;
Site coordination, billing processing, administration support and records management.