General Duties
1. Requests for purchase order for unit rectification works, janitorial services, office supplies and furniture.
2. Request for release of budget for unit housekeeping and rectification expense.
3. Ensure completeness of documents prior to submission of payment and rectification requests to concerned departments.
4. Facilitate payment requests through SAP.
5. Coordinate billing and project/unit concerns with Project Officers/Heads and concerned Departments.
6. Accurately tracks and monitors payment requests to ensure timely payment of contractors
7. Provide regular expense reports.
8. Organizes information, keeps and manages records of the department and site offices.
9. Ensures that the office supplies and quantities are ordered on schedule and match the needs of the site office through information gathered from staff members in order to avoid emergency procurement orders, as well as personal stockpiling, stock shortages, and surplus stock of unnecessary items.
10. Coordinates / schedule meetings, travel, and trainings for site based staff and department heads
11. Coordinate software and network connectivity concern of site offices to I.T. Department. Effectively uses specialized software such SMITH, CHARM, RITA.
12. Assist site-based team members in their concerns / requirements such as ATLAS, payroll concerns, memo routing, following-up of approvals, and the like.
13. Other tasks to be assigned from time to time..
n/a
MS Office. Preferably with knowledge in SAP.
Graduate of Business Administration, Management or Computer Science. Professional appearance with courteous and polite manner is also required.
Preferably with minimum of 2 years related experience
Will be responsible for coordinating and performing administrative tasks for the department.