General Duties
Detailed Duties
1. Facilitate payment requests through SAP.
2. Accurately tracks and monitors job orders and submission of billing documents to ensure timely payment of contractors
3. Ensure completeness of documents prior to submission of payment and rectification requests to concerned departments.
4. Requests for purchase order for unit rectification works, janitorial services, office supplies and furniture.
5. Request for release of budget for unit housekeeping and rectification expense.
6. To coordinate billing and project/unit concerns with Project Officers/Heads and concerned Departments.
7. To provide regular expense reports.
8. Assist site-based team members in their concerns / requirements such as ATLAS, payroll concerns, memo routing, following-up of approvals, and the like.
9. Organizes information or materials for site offices, department heads
10. Coordinates / schedule meetings, travel, and trainings for site based staff and department heads
11. Ensures that the office supplies and quantities are ordered on schedule and match the needs of the site office through information gathered from staff members in order to avoid emergency procurement orders, as well as personal stockpiling, stock shortages, and surplus stock of unnecessary items.
12. Maintain electronic and paper filing systems so that information can be readily retrieved.
13. Coordinate software and network connectivity concern of site offices to I.T. Department. Effectively uses specialized software such SMITH, CHARM, RITA.
14. Other tasks to be assigned from time to time.
Professional License Eligibility
Skills
Good oral and written communication skills;
Advance knowledge in MS Excel.
Preferably with experience in SAP implementation and troubleshooting.
Education
Must be a graduate of Accountancy, Business Administration/Management, Financial Management, or its equivalent from a reputable college or university;
Experience
With atleast 1 year experience in office administration and billing processing.
Responsibility
Site coordination, billing processing and records management.