General Duties
1. Ensures timely warehousing of all PDCs received from the Sales Management Group and buyers.
2. Ensures that all warehoused PDCs are duly monitored and accurately and timely receipted.
3. Ensures all bank credits for LTO, Leasing, Amenities, referror’s commisions are properly identified and timely receipted.
4. Checks the Daily Cash Receipt Register and End-of-Day Reconciliation reports.
5. Ensures proper reconciliation and accountability of all warehoused checks.
6. Checks and accounts all Official Receipts issued by LP 1 personnel on a daily basis and ensures timely OR transmittal upon request.
7. Ensures that all unreceipted credits are duly accounted for and uploaded to the system for proper monitoring.
8. Ensures that all buyer’s requests for holding, deferment or stop of deposit and pull-out of checks are properly and timely executed.
9. Ensures that all buyers’ requests for move of deposit dates, deposit of previously put on hold PDCs and redeposit of returned checks are properly and timely executed.
10. Ensures timely cancellation of Official Receipts (ORs) due to bounced checks.
11. Monitors resolution of unreceipted credits.
12. Ensures timely submission of Management Reports such as:
a. Daily Cash Receipts Register and End-of-Day Reconciliation Report (Accounting)
b. Cash Position Report (Treasury – LLM)t
c. Bounced Checks Report (Billings, Sales and Accounting)
d. Monthly Bank Reconciliation with confirmation from Accounting
e. Transaction per Payment Mode (Treasury – LLM)
f. Unreceipted Credits Monitoring Report (Treasury – Internal)
g. Escrow Funding Investment Report (Treasury – LLM)
h. Warehousing and Pull-out Fees Reconciliation Report (Accounting).
i. Referror’s Commission Report (Treasury-LLM and Loans Department)
13. Ensures that all LOI, Guarantee, Retention, Lump Sum and Problematic checks are monitored and properly coordinated with concerned departments.
14. Ensures that all concerns, inquiries and complaints of buyers are promptly addressed in the Customers Request Monitoring System.
15. Recommends needed guidelines and procedures to the Unit Head to further improve the current Local Payments’ collection administration process.
16. Ensures that manpower complement can handle volume of transactions.
17. Handles phone and email inquiries related to PDCs and local bills payments.
18. Review OR/NVOAR for cancellation as applicable.
19. Performs other tasks and duties that may be assigned or required by the immediate head.
Detailed Duties
Professional License Eligibility
Skills
Good communication skills (verbal and written)
Knowledgeable in Microsoft Office and other software
Good interpersonal skills
Experience in handling collections is a must.
Relevant experience in a real estate company is a plus.
Experience in SAP is a plus.
Education
Graduate of business course preferably Accounting or Banking and Finance
Experience
Supervisory experience in
Cash Operations ] > 3
Cash Management ]
General Accounting – Collections ]
Responsibility
The position is responsible for overseeing the PDC, Loan Take Out (LTO) and non-buyer related credits for Leasing transactions, referrors’ commissions, amenities collections, etc. She ensures timely and accurate receipting of all cleared warehoused checks and identified credits. She also monitors all debit and credit transactions in the Company’s assigned bank accounts. She ensures timely coordination of unreceipted credits with concerned departments and banks for immediate regularization.