JOB DESCRIPTION
1. Execution of Securities-In and Securities-Out of Buyer & Developer’s Condominium Certificate of Title (CCT) and Tax Declaration (TD) and Safekeeping items:
A. Safe keeps the CCTs and TDs properly:
i. Reviews details of physical CCTs and TDs versus TINA
ii. Checks Approving Authorities are correct and complete (CCTD Admin and Sales Registration)
iii. Ensures processing of request is facilitated in TINA
iv. Complies with the turnaround time consistently
v. Ensures E-Custodial Receipt is accepted in TINA
vi. Ensures systematic filing in vault
B. Release CCTs and TDs requested by Sales Registration
i. Same as letter a.
ii. Ensures systematic retrieval of CCTs and TDs from vault
iii. Ensures correct and complete CCTs and TDs are received in TINA by Sales Registration
C. Coordinates with Sales Registration Department on Issues (i.e. discrepancy in CCT/TD details, rush accounts, transactions for regularization in TINA, etc.)
D. Safe keeps Items endorsed by Internal departments
i. Ensures only acceptable items are allowed for safekeeping
ii. Checks Approving Authorities are correct and complete
iii. Ensures Items are properly sealed and labeled

2. RISK MANAGEMENT:
A. Conducts monthly inventory of CCTs and TDs, and Safekeeping Items
B. Records & Maintains daily transaction details in the Tally Sheet (i.e. SIR/SOR Reference No., Count of CCTs & TDs, Rush, Returns, For Regularization,
Bank-Financing), Master list (safekeeping items)
C. Recommend good inputs for process improvements (i.e. DPA, RICA, PIA, Internal Audit findings)
D. Complies with Company regulatory requirements (i.e. DPA, RICA, PIA, Internal Audit findings)

3. RECORDS/DOCUMENT MANAGEMENT:
A. Ensures CCTD Admin Forms with Buyer’s personal details (i.e. Sec-in Requests, Custodial Receipts) are kept properly in the vault; encrypted with password
for soft file

4. BUSINESS RELATIONSHIP MANAGEMENT:
A. Maintains collaborative relationship with internal customers. Customers are well-informed on the process related to their requests.

5. OTHERS:
A. Represents the unit on Coordination Meeting with our department (in the absence of the Assistant Manager) and other management-related activities
B. Performs projects assigned by Immediate Head or Management

CPA is an advantage.

1. Must have basic analytical, problem-solving, decision-making (both internal and external customers) at a given time
2. Must have good technical skills on MS Office. SAP knowledge is an advantage.
3. Must be detail-oriented, diligent and resourceful
4. Must have a high level of integrity and accountability
5. Must have good interpersonal / collaboration skills and communication skills
6. Must be a Team player

A graduate of business course preferably Accountancy, Banking and Finance.

At least one (1) year of solid work experience as Treasury Supervisor or at least two (2) years of solid work experience as Treasury Assistant related to Accounting, Finance or banking.

Execution of Securities-In and Securities-Out, Releasing of Buyer/ Developer’s Condominium Certificate of Title (CCT) and Tax Declaration (TD). Risk Management, Record Management, and Business Relationship Management.