DUTIES AND RESPONSIBILITIES: PROCUREMENT PERSONNEL (GRASS RESIDENCES-QUEZON CITY)
1. Receive and record all Purchase Requisition (PR) endorsed by Condo Corp. PR received should be approved with corresponding budget.
2. Verify and check if the required specs &/or terms of reference (TOR) are indicated in the PR received.
3. Coordinate with Technical Support Group (TSG) if the specs/TOR indicated in the PR is not cleared and incomplete.
4. Coordinate with GPMC Procurement Team on the short list of prospective accredited bidders based on the items being requested.
5. Send email request to prospective accredited bidders for quotation based on the specs/TOR submitted. Email request should include the following:
5.a Name and address of the Condo Project
5.b List of requirements and corresponding specs
5.c Attached TOR, if there is any
5.d Contact Persons/Numbers in the area: PM/Engineers
5.e Location map of the Condo Project
5.f Warranty, if required and applicable
5.g Terms of payment (Supplies-30 days upon invoice issuance/equipment-30%DP and balance upon Complete Delivery/Construction-30%DP, 60% Progress Billing, 10% Retention)
5.h Deadline of Submission of Quotation
6. Upon receipt of quotations, select the one with the lowest offer and refer to TSG if compliant to the specs/TOR.
7. If the chosen bidder is established, renegotiate the initial offered amount for the best and final price .
8. After renegotiation with the chosen bidder, prepare Analysis of BID (AOB) and release for approval. The following items should be presented in the AOB:
9.a At least seven (7) bidders should be invited to submit quotation
9.b All Bidders should be listed SM accredited
9.c There should be at least 3 bidders in the AOB
9.d All bidders which did not join/submit quotation should be stated
9.d Terms of Payment
9.e Warranty (if applicable)
9.f BOT approvers should be updated
9. Monitor the release of Analysis of Bid (AOB) and update the PR monitoring record.
10. Upon receipt of Purchase Order (PO) from Condo Corp, send the copy thru email to corresponding Suppliers/Contractors. Before and after sending PO, please ensure the following:
10.a Requesting party (PM/Engineers) should be cc upon sending the PO
10.a Amount in the PO should be the same (equal) to the amount stated in the AOB
10.b Sent PO should be acknowledged by the recipient
10.c Delivery date should be stated and agreed upon receipt of the PO
11. Coordinate with GPMC Procurement Team for all items with Standard Rates and Specs with regular suppliers.
n/a
Purchasing, Customer Service
WORK LOCATION: GRASS RESIDENCES
Candidate must possess at least a Bachelor's/College Degree , Business Studies/Administration/Management or equivalent
At least 1 year(s) of working experience in the related field is required for this position.
1. Receive and record all Purchase Requisition (PR) endorsed by Condo Corp. PR received should be approved with corresponding budget.
2. Verify and check if the required specs &/or terms of reference (TOR) are indicated in the PR received.
3. Coordinate with Technical Support Group (TSG) if the specs/TOR indicated in the PR is not cleared and incomplete.
4. Coordinate with GPMC Procurement Team on the short list of prospective accredited bidders based on the items being requested.
5. Send email request to prospective accredited bidders for quotation based on the specs/TOR submitted. Email request should include the following:
5.a Name and address of the Condo Project
5.b List of requirements and corresponding specs
5.c Attached TOR, if there is any
5.d Contact Persons/Numbers in the area: PM/Engineers
5.e Location map of the Condo Project
5.f Warranty, if required and applicable
5.g Terms of payment (Supplies-30 days upon invoice issuance/equipment-30%DP and balance upon Complete Delivery/Construction-30%DP, 60% Progress Billing, 10% Retention)
5.h Deadline of Submission of Quotation
6. Upon receipt of quotations, select the one with the lowest offer and refer to TSG if compliant to the specs/TOR.
7. If the chosen bidder is established, renegotiate the initial offered amount for the best and final price .
8. After renegotiation with the chosen bidder, prepare Analysis of BID (AOB) and release for approval. The following items should be presented in the AOB:
9.a At least seven (7) bidders should be invited to submit quotation
9.b All Bidders should be listed SM accredited
9.c There should be at least 3 bidders in the AOB
9.d All bidders which did not join/submit quotation should be stated
9.d Terms of Payment
9.e Warranty (if applicable)
9.f BOT approvers should be updated
9. Monitor the release of Analysis of Bid (AOB) and update the PR monitoring record.
10. Upon receipt of Purchase Order (PO) from Condo Corp, send the copy thru email to corresponding Suppliers/Contractors. Before and after sending PO, please ensure the following:
10.a Requesting party (PM/Engineers) should be cc upon sending the PO
10.a Amount in the PO should be the same (equal) to the amount stated in the AOB
10.b Sent PO should be acknowledged by the recipient
10.c Delivery date should be stated and agreed upon receipt of the PO
11. Coordinate with GPMC Procurement Team for all items with Standard Rates and Specs with regular suppliers.