DUTIES AND RESPONSIBILITIES

I Disbursement Payment Management
1. Reviews and processes all payables (with Accounting’s SAP Open Item List)
• within agreed turnaround time
• via SAP Payment Proposal and Payment Run
2. Processes all bank payments
• from SAP-generated (except for 3rd currency transactions)
• Uploads online bank transactions
3. Notifies Accounting, requesting department and/or Bank Account Management rejected transactions
4. Coordinates with Signatories and/or banks for bank documents signing and online approval
5. Coordinates with the bank for the availability of manual MCs and USD withdrawals.
6. Handles CRM (Customer Relationship Management ) tickets
7. Handles inquiry from internal customers on availability of processed payables.
8. Implements new processes from newly approved process improvements and / or Audit Findings (if any)
9. Recommends good inputs for process improvements, policies, procedural manual and reports

II Risk Management
1. Ensures that payables are process in accordance to approved matrix, policies and procedures.
2. Recommends procedures/ facilities for process improvements, policies, procedural manual and reports to strengthen internal controls.

III Records/ Document Management
1. Ensures that all paid documents are transmitted to Accounting (Auto Credit and Telegraphic Transfers) and TRSU (other payments).
2. Ensures that all documents are maintained and stored at secured designated area in accordance with approved procedure.

IV Business Relationship Management
1. Maintains and continually creates/fosters a healthy , collaborative, informative and team environment to internal customers
2. Maintains positive relationship with external partners.

V Others
1. Represents the section and provides valuable inputs during coordination meetings with other departments and other management related activities
2. Performs other tasks or special projects related to her role and position within the department.

CPA is an advantage.

Other Skills
1. Must have good analytical, problem-solving, decision-making in complex situations (both internal and external customers) at a given time
2. Must have good ability to manage various projects simultaneously ensuring key priorities and deadlines are met through planning, organizing, time management and execution
3. Must have good change management skill and positive attitude
4. Must have good technical skills on MS Office and Record Management. SAP knowledge is an advantage.

Competency Assessment Factors
1. Must be detail-oriented, diligent and resourceful
2. Must have a high level of integrity and accountability
3. Must have good interpersonal / collaboration skills, team management and communication skills
4. Must have good negotiation / persuasion skills

A graduate of business course preferably Accountancy, Banking and Finance.

At least two (2) years of solid work experience as Treasury Assistant or at least one (1) year of solid work experience related to Accounting, Finance or banking.

The position is responsible for the effective and efficient payable review, SAP payments and any of the assigned online and / or manual bank processing: checks, manager’s checks, auto credit, telegraphic transfers, USD withdrawal.